This page outlines our recommended weekly structure to enhance communication and productivity. It provides guidelines for scheduling meetings, focus days, and best practices to maintain a balanced and efficient work week.
To better align our focus/meeting/planning hours across all teams and maximize opportunities for communication, we have set out rough guidelines to structure our working week.
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These are not strict rules, just helpful guidelines to bring more structure to our week. They’re designed to support smoother collaboration and make scheduling calls easier. Each team is encouraged to find a flow that works best for them. If we all loosely follow the same rhythm, it can help free up time, reduce context switching, and create more space for focused work.
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| Mondays | Call heavy days! We have our planning meetings, 1-1s, sync calls, etc., on Monday. People will likely be in meetings for most of the day, so they might be a bit slower when responding to messages. |
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| Tuesdays | Focus afternoon! Tuesdays are generally the most productive working days of the week. Some teams may have more 1-1s and sync calls, but a focus afternoon on Tuesday allows each team member to focus more on their sprints. |
| This doesn't mean that communication or cross-team collaboration is off the table - we can't work without speaking to each other, nor do we want to encourage this! Calls on Tuesday afternoons should be limited | |
| Wednesdays + Thursdays | All our 'big' meetings are scheduled for these days - weekly demos, monthly meetings, Leadership planning, etc. How call-busy people are will depend on the week we are in during the month. |
| Fridays | No meeting Friday! We never have scheduled calls on Fridays unless it is an emergency. People will jump on quick calls as necessary to collaborate and still communicate via Slack / Email. |
An example of a week following the structure above:
✅ To do
🧠 To know